Thursday, August 1, 2019

July 2019 Update

Site Evaluation, Port Hastings Museum
photo credit Yvonne Fox
Museum Evaluation Program
The much anticipated site evaluations took place this month. 12 museum professionals served as evaluators and criss-crossed the province, visiting 29 sites over the course of three weeks. You can check out our evaluation photo album on Facebook to see where we went and what these museums are up to.

So what happens next? The evaluation process is far from over. Karin is now tabulating the scores from the 87 site evaluation forms, after which the evaluation reports will be developed. For those museums that were evaluated in 2016, you'll notice some additional graphs and info in this year's report, including a comparison between this year's results and your previous results. Reports will be mailed out in early September.

IMAC & Advisory Service membership
If you haven't yet sent in your membership renewal, now is the time to do it! We have a lot on the go, and you don't want to miss out on opportunities to participate in special projects.
In more exciting news, IMAC met yesterday and approved three applications for museums to join the Advisory Service. Yay new friends!! They approved another application at their last meeting, so that means we are now at capacity with 55 museums participating in this membership program. Last fall as part of our strategic plan, we set a goal of reaching capacity by 2023, so we were really pleased by the response to our call-out for new participants.

CollectiveAccess Updates
301,212 artifacts documented with 193,426 associated images,  which means that 1,660 new records and 3,385 new images have been added to CollectiveAccess this month. Congratulations to all regions for collectively breaking the 300,000 mark! Great work.

Here's what the numbers look like at the regional level:

Southwest - 134,564 artifacts 75,411 images
Central - 101,344 artifacts, 56,106 images
Northeast - 34,546 artifacts, 45,659 images
Cape Breton - 30,758 artifacts, 16,250 images

Hub Training
We have reached the half way mark for hub training sessions. Don't miss out! Why not attend one of the three remaining sessions?

Old Sydney Society (Charlotte Street, Sydney, NS) - Tues., August 13th 10 AM
Wallace and Area Museum (Wallace, NS) - Thurs., August 29th 9 AM
DesBrisay Museum (Bridgewater, NS) - Thurs., September 12th 9 AM

Hub Training - Port Hastings Museum
There are spots remaining in our upcoming session. Advisory Service members also expressed interest in later training opportunities this year so the last two sessions will take place in August and September.

Haven't had the opportunity to join in yet? These sessions are a great time for you to take part in digitization training once you wind down from a busy summer at your museum. This year, there is a focus on digitizing 2-dimensional items with connections to manufacturing and makers in Nova Scotia, further enhancing connections to Made in Nova Scotia. Spots fill up quickly so please email Sandi ( as soon as possible to express interest.

New and Improved Resources
Looking for an easy way to track changes in CollectiveAccess? Watch our latest tutorials to learn how to use the change log and manage statistics. Did you know the database can also suggest edits? Learn how to use the new editor alerts function to clean up records.

The CollectiveAccess Manual has also been updated to reflect new database features.

Looking to expand your galleries on myNovaMuse? Why not check out Webinar 5 - Identifying, Linking & Sharing Stories in our collections management webinar series and the NovaMuse Stories Guide. This would be a fun end of summer project for students. Did they take interest in specific records that tell a great story? Why not share it with your online audience as well! Did you have a fantastic temporary display? Why not feature it in a gallery so that others can see it's a part of your online collection! The sky is the limit. If you are having trouble finding your log-in information, please contact Sandi.

Exciting news! We are in the process of developing a transcription tool for NovaMuse. We will be working with a few museums in the Advisory Service to test out this new tool shortly.

One of our ongoing goals is to continue to add new entries and expand on existing entries in the manufacturer database. Do you have information about manufacturing and/or makers in your area and would like to share? Let us know! We'd like to add to our Made in NS resource list.

SME Update
Joleen w/ Lordly House Museum (bottom left)
Joleen and Sandi (bottom right)
We are working with a few returning SMEs this year who have been so kind to offer their expertise to further enrich records found in CollectiveAccess and on NovaMuse. We are excited to announce that we have received funding to improve the multimedia capacity of NovaMuse that will give us the opportunity to add a more robust narrative to records online. Our SMEs are great sports and will be the first to contribute to this enhanced feature. 

This month, Sandi visited the Dartmouth Heritage Museum and Lordly House Museum with Joleen Gordon who has offered to share her knowledge of baskets and wooden flowers with us. Video footage of the artifact identification process will soon be added to records on NovaMuse. Sandi and Joleen looks forward to visiting the Acadian House Museum in August. More updates on SME work soon!

Old Loans
Last week we received more info from the lawyer helping us on this project. We are very pleased with the results as they help to clarify the risks associated with 'permanent' loans in museums. The next step is to add all of this legal info into our loan reconciliation toolkit. We've also had many museums ask for lender lists to help them jump start the reconciliation process once the toolkit is released. This is really encouraging, and we hope to see a drastic reduction in the number of outstanding loans in the years to come. If you are a CollectiveAccess user and haven't yet asked for your lender list, contact Sandi or Karin.

Museum Moments 
Do you have tips you'd like to share regarding collections management? What about an event or special project you'd like to highlight? We'd love to hear and share your story in a featured blog post! 

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